A complete cloud hotel property management system for independent hotels, resorts, hostels, guest houses, serviced apartments and small hotel groups. Reservations, front desk, housekeeping, billing, a channel manager, a direct booking engine, a hotel website and staff apps — fourteen modules on one real-time platform.
Most property management systems fall over in the same three places: two people selling the same room, a rate card that only works in a spreadsheet, and a screen that was accurate five minutes ago. bedsKey is built around fixing exactly those.
Overlap protection is enforced by the database itself, not by hopeful application code. Two staff — or a clerk and a web guest — cannot sell the same room for the same night; the second booking is rejected even if both screens showed it free.
Seasonal, occupancy-based, derived, promotional and length-of-stay rules, auto yield and negotiated corporate contracts — all in one rate engine, so the rate card lives in the system rather than in a spreadsheet on somebody's desktop.
Every reservation, room-status and folio change is pushed to every open screen the moment it happens — housekeeping marks a room clean on a phone and reception sees it instantly.
Full front-office and back-office coverage without enterprise pricing.
See the Independent hotels solution →Multi-room-type inventory, seasonal rate plans, group business and outlets.
See the Resorts solution →True bed-level inventory — sell individual beds inside shared dorms.
See the Hostels & backpackers solution →A light front desk with a real folio and night audit behind it.
See the Guest houses & B&Bs solution →Long-stay reservations, monthly rates and recurring charges.
See the Serviced apartments solution →Several properties under one login, with per-property roles and reporting.
See the Small hotel groups solution →Every module below is built, shipping, and included in the subscription. Each links to its full feature page on bedskey.com.
One grid for every room and every night, with room- and bed-level inventory. Stays extend, shorten, upgrade or downgrade without cancelling — agreed nights keep their rate. Group holds with a cut-off and pinned price, rooming-list fill and a waitlist.
Explore Reservations & ARI →Seasonal and derived rates (e.g. non-refundable = BAR − 10%), single-to-quad occupancy pricing with extra-adult and child tiers, min/max stay, CTA/CTD, promo codes, and auto yield that lifts prices with occupancy inside your floor and ceiling.
Explore Rates & revenue →Arrivals, in-house and departures in one view. Passport scanning fills the guest form from a photo of the page, checked against ICAO 9303; scans are encrypted and every view is audited. Early check-in, late check-out and no-show fees are charged or waived with a reason.
Explore Front desk →A returning-guest panel with stays, nights, spend and last visit beside the booking; tags and alerts shared across the group; loyalty points earned at check-out and redeemed off the folio; and online check-in from the guest's phone.
Explore Guests & CRM →Split and transferred bills, multi-currency with the rate snapshotted at transaction time, and a city ledger for corporate and agent balances. Night audit posts charges, rolls the business date, flags no-shows and locks the day.
Explore Folio & night audit →A live room board — clean, dirty, inspected, DND, out-of-order, out-of-service — with automatic tasks dealt by floor and load, checklists, supervisor inspection, and a productivity report per attendant.
Explore Housekeeping →Multiple outlets with their own menus; dine-in, takeaway and room-service orders from pad to kitchen; voids struck through with a reason and a name; and price snapshots so tomorrow's menu change never alters today's bill.
Explore Restaurant & room service →Manager's flash, forecast with pickup over 1, 7 or 30 days, pace and market segments, and channel performance with cancellations and estimated commission — alongside occupancy, ADR and RevPAR.
Explore Reports & analytics →Per-channel pricing out; bookings, changes and cancellations in as real reservations, with retries that never book twice. Standards-based adapters (OpenTravel XML and Booking.com's Connectivity API) with certified OTA connections, sandbox-tested before go-live.
Explore Channel manager →Web bookings take the same no-double-booking path a clerk uses. Deposits and card holds — first night, a percentage or a fixed amount — through Stripe, bKash, Nagad, SSLCommerz or bank gateways (Brac Bank, City Bank, DBBL) on the gateway's own page, plus guest self-cancellation up to your cut-off.
Explore Direct booking engine →A full hotel website — rooms, facilities, gallery, location, contact and custom pages — in your branding, on your own domain with automatic SSL or a free yourhotel.bedskey.com address. Every Book Now opens the booking engine.
Explore Hotel website builder →Android and iOS apps for Front Desk, Housekeeping and Restaurant, with push notifications. The order pad keeps an offline queue when the signal drops, and "Not you?" clears a shared handset at shift change.
Explore Mobile staff apps →Branded email for confirmations, payment links, invoices and statements; WhatsApp confirmations and reminders; SMS through a shared bedsKey account or your own provider; and daily digest emails for managers.
Explore Notifications →A five-endpoint booking API — search, price, book, look up, cancel — with property-scoped credentials, signed booking.cancelled and booking.amended webhooks retried until delivered, and idempotent requests.
Explore Partner API →Rates and availability go out; reservations, modifications and cancellations come back in. Both directions are checked, and anything that does not reconcile is surfaced rather than swallowed.
A connected channel receives every night whose price, availability or restrictions change, with per-channel pricing. Delivery is visible — and when a push fails, so are the retry count, the next attempt and the channel's own error text.
Bookings, modifications and cancellations arrive at a signed endpoint and become real reservations at the price the channel quoted. A retry never books twice.
A channel booking that will not fit waits for a person instead of quietly overselling: retry it, move the guest to a free room type at the channel's price, accept it as a permission-gated action, or refuse it with a recorded reason.
Channel connections use OpenTravel XML and Booking.com's Connectivity API, with certified OTA connections. Every connection starts in sandbox and cannot go live before its sandbox test has been recorded.
Permissions are per action, not per fixed role — so you build the roles your property actually uses.
Per-action permissions and custom roles. The same person can be a Manager at one property and a Receptionist at another, with no second account.
Rate overrides, discounts, voids, refunds and folio adjustments can require an authorised user before they go through.
Every change, every user, every field — before and after values, append-only.
Passport and ID scans are encrypted with AES-256-GCM, every view is audited, and scans are deleted automatically once the retention period passes.
Running a property in Bangladesh? See hotel management software for Bangladesh — taka billing, VAT, bKash and Nagad. New to the jargon? Our hotel terms glossary covers PMS, ADR, RevPAR, night audit and more.
Built on Go, PostgreSQL, Redis, React and TypeScript, with Flutter staff apps. Platform & security details →
A one-time activation charge, then a monthly fee that follows how busy the property actually was — so a seasonal or closed property pays very little in its quiet months.
Every built module, two months of dedicated 24/7 onboarding support and a free yourhotel.bedskey.com website address are included. One-time activation: USD 500.
Paid once when the agreement is signed. Covers setup and configuration by the implementation team and two months of dedicated 24/7 premium support from a Technical Manager.
Estimate in USD from the published price sheet. Your signed agreement and the proposal from your Account Manager govern.
| Active rooms | Bookings | Monthly bill |
|---|---|---|
| 5 rooms | 0 | $4 |
| 3 rooms | 4 | $10 |
| 50 rooms | 20 | $10 |
| 5 rooms | 40 | $5 |
| 50 rooms | 60 | $50 |
| 100 rooms | 150 | $100 |
All prices in USD. Updated September 2026. Full rules on bedskey.com/pricing.
Email sales@bedskey.com or book a demo, and a dedicated Account Manager is assigned.
Operations, property type and any additional features or services.
A customised proposal for the property or group.
The contract is signed and the one-time activation is paid.
The implementation team configures bedsKey for the property — rooms, rates, taxes, channels.
Two months with a dedicated Technical Manager for setup, training and daily operation.
The Technical Manager coordinates anything extra the property needs.
Everything below has moved from the roadmap into the product and is included in the same subscription.
bedsKey is Innovate Solution's complete cloud hotel property management system (PMS). Fourteen modules — reservations, rates, front desk, guest CRM, folio and night audit, housekeeping, restaurant, reports, channel manager with certified OTA connections, direct booking engine, hotel website, iOS and Android staff apps, notifications and a partner API — run on one real-time platform with room-level and bed-level inventory. Pricing is published: USD 1 per active room per month after a one-time USD 500 activation. Full details at bedskey.com.
Related mobile apps: bedsKey Front Desk (Android) · bedsKey Housekeeping (Android) — see all Innovate Solution mobile apps.
A criteria-led comparison with eight rival products, each checked against that vendor's own website. Published by Innovate Solution, with our product listed first and clearly marked.
bedsKey is a complete, cloud-hosted hotel property management system for independent hotels, resorts, hostels, guest houses, serviced apartments and small hotel groups. Fourteen modules — from reservations, front desk and night audit to a channel manager, direct booking engine, hotel website and Android staff apps — run on one real-time platform, so a property runs from a single system instead of a PMS plus a pile of spreadsheets. Full details are at bedskey.com.
Pricing is published. There is a one-time USD 500 activation charge, then the monthly bill follows three rules: USD 4 in a month with no bookings, a flat USD 10 in a month with 1 to 30 bookings, and USD 1 per active room in a month with 31 or more bookings. Every built module is included, along with two months of dedicated 24/7 onboarding support. All prices in USD — see the pricing rules and worked examples.
Yes. bedsKey carries true bed-level inventory, so individual beds inside a shared dorm are sold in the same availability calendar as private rooms — which is what makes it workable for hostels and backpacker properties, not just hotels.
No. Overlap protection is enforced by the database itself rather than by application code, so the second booking is rejected even if both screens showed the room free a moment earlier. Web bookings from the direct booking engine go through the same path, so they carry the same guarantee.
Yes. The channel manager has certified OTA connections, built on OpenTravel XML and Booking.com's Connectivity API, with per-channel pricing out and bookings, changes and cancellations in as real reservations — retries never book twice. Every connection starts in sandbox and cannot go live until its sandbox test has been recorded.
It waits on an overbooking queue instead of silently failing or quietly overselling the property. From there it can be retried, moved to a free room type at the price the channel quoted, accepted anyway as a permission-gated action, or refused with a recorded reason — nothing is lost.
Yes. The direct booking engine takes deposits and card holds through Stripe, bKash, Nagad, SSLCommerz or bank gateways (Brac Bank, City Bank, DBBL) on the gateway's own page, so bedsKey never stores card data, and guests can self-cancel up to your cut-off. The website builder publishes a full hotel website with your branding on your own domain (with automatic SSL) or a free yourhotel.bedskey.com address, with every Book Now button opening the booking engine.
Yes — iOS and Android apps for Front Desk, Housekeeping and Restaurant, with push notifications. The restaurant order pad queues orders offline when the signal drops, and a 'Not you?' switch clears the session on shared handsets at shift change. The staff interface is multi-language.
One rate engine covers seasonal and date-range rates, derived rates that track a parent plan at an offset, occupancy-based pricing with extra-adult and child tiers, minimum and maximum stay with closed-to-arrival and closed-to-departure, promo codes with booking windows and usage limits, per-channel pricing, and occupancy-based auto yield that raises prices within your floor and ceiling.
Yes. Corporate and travel-agent accounts carry negotiated contract rates and credit terms, and the folio supports split and transferred bills, multi-currency with the exchange rate snapshotted at transaction time, and a city ledger for outstanding corporate and agent balances with receipts matched across invoices.
Yes. A group runs multiple properties under one login, each with its own base currency, settings and reporting, with per-property roles — the same person can be a Manager at one property and a Receptionist at another — and tenant data isolated by row-level security.
No — selling a room twice on purpose is not exposed as a feature, and the database rejects overlapping bookings. Channel bookings that will not fit are held on a queue for a person to resolve instead.
A dedicated Account Manager handles requirements and the commercial proposal; after activation the implementation team configures bedsKey for the property, and a dedicated Technical Manager provides two months of 24/7 premium support covering setup, training and daily operation.
Shipped in October 2026: certified OTA connections; Nagad, SSLCommerz, Brac Bank, City Bank and DBBL payment gateways; WhatsApp confirmations and reminders; kitchen display, split outlet bills, discounts, tips and stock counting; an AI revenue assistant with pricing suggestions; spa, gym and facility booking; a self-service corporate and travel-agent portal; automation rules; a multi-language staff interface; rate-plan inclusions such as breakfast and transfers; tax-inclusive rate extraction, per-person levies and a tax report; and iOS staff apps with push notifications. Electronic key card and door lock integration is still on the roadmap.
Every module's feature page, solutions by property type, the hotel PMS glossary, the full pricing rules and the FAQ are on the dedicated product site, in 13 languages. Existing customers sign in at apps.bedskey.com.
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